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Award Examples

 Communications and Information Award Program 
Civilian Assistant Specialist

Award Cat: Civilian C&I GS07-GS08
Winner: Command

AFI 36-2845

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The following Example has been taken from an AF1206 - IMT so the formatting might be off.  I did not changed mission information, only names to protect myself and the people I have received the information from.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know. Everyone of these letters has taken considerable amount of time to put together.  Please treat yourself to something special from one of the ads on the page.  We will both get something out of it.  (All money gathered pays for hosting fees and domain fees.  HONESTLY, when I see money come in it also prompts me to work harder on the site.)


- Outstanding base Records Manager (RM); eagerly embraced duties/increased responsibilities; ORI proven!
- Respected subject matter expert AETC-wide; answered 400 customer/peer inquiries from across the command
- Mastered complex Freedom of Information Act (FOIA)/Privacy Act (PA) database--processed 82 requests
  -- Tripled output from previous years--met all deadlines/ensured compliance with Congressional mandates
- Reenergized <BASE> RM program; updated AF Records Information Management System (AF-RIMS)/FOIA/
  PA curriculums--trained 242 records custodians (RC) and functional area records managers (FARM)
- Led electronic records management (ERM) effort; obtained senior leader buy in--usage up 90% in 6 months
- Coordinated with NCC to allocate ERM server space--base poised for anticipated growth 2 years in the future
- Led implementation of new AF-RIMS computer based training courses--<BASE> the first base in the command
- Enhanced FARM/RC training; reduced classroom time 70%; FARM/RC trained within 60 days of appointment
- Discovered Family Care Plan/Child Development Center guidance disconnect; took action--AF-wide impact!
  -- Elevated violation of PublicLaw w/possible solution to AF-level--avoided potential class action lawsuits
- Managed base-level programs/prepared for 05 <CMD> ORI with manning at 33%; no adverse inpact to mission
- Approved 430 file plans disapproved by unexpected AF-RIMS glitch--ensured 100% just-in-time review
  -- Superior efforts, attention-to-detail, and compliance with directives were lauded by ORI team inspectors
- Overhauled 1.5K sq ft staging area; inventoried 1.7K boxes; zero discrepancies during ORI; flawless program
- Devised new standardized color-coded inventory system--expedited staged records retrieval time by 20%
  -- Purged 585 boxes of obsolete records/films--freed up 600 cubic ft of valuable space--enhanced efficiency
- Dedicated to improving records management AF wide; submitted two suggestions for HQ AF consideration
  -- Proposed using AF-RIMS as disposition labels on ERM servers AF-wide; adopted--saved the AF $800K
  -- Recommended posting medical pubs on internet--will save $15K in processing costs/96 man-hours annually
- Served on tiger team to create new "paperless" performance report tracking system; inputs key to success
  -- Ensured all privacy considerations were addressed--modernized report processing using existing technology
- Recommended tagging civilian personnel records "Frozen" in AF-RIMS; Air Staff adopted--AF-wide impact
- Worked with ACC RM to provide 1AF records management support for Hurricane Katrina relief efforts
  -- Provided deployed support personnel capability to create/maintain records concerning deployment efforts
- Provided vital For Official Use Only e-mail policy guidance--ensured base in compliance w/new AF policy
- Developed Privacy Act training course; incorporated detailed tracking system--ensured 6.5K personnel trained
- Led numerous short-notice AETC data calls; mobilized all base FARMs--ensured <BASE>'s 100% on-time rate
- Identified 85 boxes of medical records past due retirement to records center--removed 4 year old discrepancy

- Commanded high-visibility base-level function; lead 3 troops..all excelled--superb effort--made it look easy
- Provided superior leadership/training/memtorship/support to 36 host base and associate unit FARMs
  -- Two FARMs received by-name recognition during ORI--12 of 13 FARMs assessed rated "Outstanding"
- Attended 3-day Dept of Justice FOIA/PA course--provided detailed briefing to base program managers
- Key leader at quarterly Information Management forums; briefed RM programs-- increased skills base-wide
- Sought out by <CMD> Base RMs for advise; praised for fresh perspective/ideas on policies by senior leaders
- Completed 3-day Civilian Personnel Management Course--troops benifited immediately; production soared

- Selected as a "superior performer" by the <CMD> ORI Team Chief--1 of only 7 in the wing; a Base RM first!
- Selected as both the ### CS and ### MSG-level Category I Civilian of the Quarter for Jan - Mar 05
- Completed NCO Academy in-residence; a first for <BASE> civilians--1 of only 3 civilians selected in <CMD>
- Coined by ### FW/CC & ### MSG/CC; from ORI efforts to Katrina relief support...she's always out front!
- Coined by the HQ AFCESA CC; provided RM assistance in preparation for their UCI--"Outstanding" rating


  AWESOME package.  This is how winning packages are wrote.  Each line has impact and is quantified.  There were only a couple of mistakes yet due to the strength of this package they are easily ignored.



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Page Added on: 04 October 2006

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Revised: 10/21/09.